Advanced Order Status

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Set up email notifications for order statuses and change order statuses in bulk. All using this extension.
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Advanced Order Status

NOTICE: This extension is available for Magento 1 and Magento 2. Please check our store for more details.

Let's be honest. Magento's order status system is very limited out of the box, and especially not very transparent for your customers. Fix this using the Advanced Order Status extension by XTENTO. Make your order processing more transparent for your customers, and for you, the store admin.

This extension enables you to dispatch email notifications using templates to customers whenever you change the order status in the Magento backend. With Magento's built-in order status system, an unlimited number of new statuses can be created right from the Magento backend, to set up more precise statuses in Magento and to let your customer know what's going on with their order.

Want to change the order status for an order? No problem! You can do so right from the Sales > Orders grid using this extension. You can change the order status of an order to ANY status, for example from "Processing" to "Complete". Now set up an email template using the Advanced Order Status extension, and your customers will get an email when the order status changes to Complete - letting them know that their order has been completed for example.

Make your order processing more transparent. Communicate the current order status to your customers. Change the order status for orders manually. All using this extension.


- Set up email notifications for order status changes.
- Different email notifications can be set up for each status and store view.
- E-Mail notifications can be sent to the store owner in copy.
- Change the order status for orders to ANY other order status.
- Changing the order status can then notify your customers.
- Create new statuses to communicate the current order state more clearly.
- Simple installation, easy configuration - upload and use!

Screenshots (Changing order status, Setting up E-Mail notifications)

Simplify Bulk Order Processing

Simplify Bulk Order Processing

Need to process orders in batches? Right from the Sales > Orders grid?

Check out our Simplify Bulk Order Processing extension if you want to process orders in batches right from the Sales > Orders grid. These two extensions are a great combo!


We've set up a demo of this extension for you to play with. Please click this link to view the demo backend. Feel free to process orders or to place new orders!


Please visit our store for more information about this extension. Be sure to check out the excellent reviews as well!

If you have any questions regarding this extension, please do not hesitate to contact us. We'll be happy to help!

Purchase this extension

Click here to purchase this extension. You will be redirected to our store.

Magento Version Compatibility Chart

Compatibility Chart

XTENTO - Magento Bronze Industry Partner

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M1 Extension Versions

Xtento_AdvancedOrderStatus 1.2.3

2016-08-11 11:15:14
  • Version number: 1.2.3
  • Stability: Stable
  • Compatibility: 1.4,, 1.4.2, 1.5, 1.6, 1.6.1,, 1.7, 1.8,, 1.8.1, 1.9,, 1.9.1,, 1.9.2,, 1.10, 1.11, 1.11.1, 1.12, 1.13, 1.13.1, 1.14, 1.14.1, 1.14.2


===== 1.0.0 =====
* Initial release

===== 1.0.1 =====
* Bugfix release

===== 1.0.2 =====
* Bugfix release

===== 1.0.3 =====
* Fixed a bug that could lead to wrong "Notified" / "Not Notified" states in the order status history

===== 1.0.4 =====
* Prevented duplicate emails from being sent

===== 1.0.5 =====
* Adjusted adminhtml controller to cope with full page caches better

===== 1.0.6 =====
* Notification emails are sent regardless if Magentos order comment emails are enabled or not

===== 1.0.7 =====
* Fixed a bug where only one notification would be sent for many orders during bulk processing

===== 1.0.8 =====
+ Added resource reset script for failed DB installations/updates

===== 1.0.9 =====
* Fixed a bug that could cause order update emails to be sent out twice, for the old and new status, when adding comments from the Sales > Orders view in the Magento backend

===== 1.0.10 =====
+ Added further possible controller_names to the Observer to match more grids

===== 1.1.0 =====
+ Added ability to hide/show only specific order statuses in the "Status" dropdown when changing the order status
! Added compatibility for Magento CE / EE

===== 1.1.1 =====
* Various bugfixes and code optimization in license code

===== 1.1.2 =====
* Fixed a bug in Xtento_AdvancedOrderStatus_Model_Sales_Order_Status_History -> "Fatal error: Call to a member function save() on a non-object..."

===== 1.1.3 =====
+ Added ability to restrict/allow the order status bulk action per admin role

===== 1.1.4 =====
! Added compatibility for Magento CE / EE

===== 1.2.0 =====
* Fixed code that updates the order status, drop down still showed the old status eventually.

===== 1.2.1. =====
+ Added ability to show and select all order statuses in "Comments History" on order view page when adding a comment to an order. Beta/no official feature/not enabled in production.

===== 1.2.2 =====
* Fixed a bug caused by Magento patch SUPEE-6285 that lead to "Access Denied" screens for admins that don't have full access.

===== 1.2.3 =====
+ Statuses that are hidden on the order grid in the actions drop down don't show up in the "hidden feature" Order_View_History either

Can you delete status's

Can you delete status's that were made accidently?
Asked by: Billy_invogue
No, this extension does not allow you to delete an order status. Best regards Sebastian @ XTENTO
Answered by: XTENTO
Date published: 2016-08-31

Status overview

Are customers able to see the current, past and future status in their account?
Asked by: inglorie
Magento does not support this, and unfortunately so doesn't our extension. You will need to customize the frontend templates to add the order status history there. This extension only deals with changing the order status in bulk and sending notification emails on order status changes. Just let us know if there's anything else. Best regards Sebastian @ XTENTO
Answered by: XTENTO
Date published: 2014-07-05

Can you change the order status without invoicing or shipping order?

The normal setup is invoice, ship or hold. I want to add many steps prior to invoicing because I'm using the system a bit differently due to licensed products and customers with terms.
Asked by: n8baier
Yep, sure. You can set any order status from the Sales > Orders grid, and it does NOT trigger invoice/shipment creation. It's completely decoupled, and sets only the order status. Just let us know if there's anything else. Best, Sebastian @ XTENTO
Answered by: XTENTO
Date published: 2016-07-02
  • y_2017, m_2, d_20, h_10CST
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  • cp_1, bvpage1
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  • clientName_magento
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About the Developer

This extension was developed by and is supported by XTENTO

Advanced Order Status is rated 4.6 out of 5 by 8.
Rated 5 out of 5 by from Useful Very useful extension. The built Magento status scheme is very poor and this extension came to improve this. I recommended it.
Date published: 2016-05-04
Rated 5 out of 5 by from Useful extension Does exactly what it should do, very useful, I can recommend it.
Date published: 2016-04-06
Rated 4 out of 5 by from Great extension This extension works like a charm!! The documentation is excellent.
Date published: 2015-04-22
Rated 5 out of 5 by from Fantastic extension - saves so much time! We love this extension, it has saved us hours of time when it come so cleaning out old orders and also bulk updating current orders. Supports is AAA1 and super fast. I highly reccomend.
Date published: 2014-07-31
Rated 5 out of 5 by from Works Perfectly Great extension that works perfectly allowing us to communicate with our customers more effectively. Great support, excellent documentation, a very professional developer.
Date published: 2014-01-06
Rated 4 out of 5 by from Streamlines order processing Still getting my head around exactly everything that is possible with this extension but I already have cut significant time out of our order processing setup. This is my fourth extension from Xtento and the installation was problem free as usual.
Date published: 2013-11-26
Rated 5 out of 5 by from Great features I got this module ready to use thanks to the XTENTO installation and configuration service. The email notification is just awesome, I don’t think there is any easier way to have one’s customers informed!
Date published: 2013-10-01
Rated 4 out of 5 by from Usefull I had to create a specifcal workflow for order statuses, and this module is interesting to send automatical emails when statuses are changed.
Date published: 2013-07-23
  • y_2017, m_2, d_20, h_15
  • bvseo_bulk, prod_bvrr, vn_bulk_0.0
  • cp_1, bvpage1
  • co_hasreviews, tv_0, tr_8
  • loc_en_US, sid_15747, prod, sort_[SortEntry(order=FEATURED, direction=DESCENDING), SortEntry(order=SUBMISSION_TIME, direction=DESCENDING)]
  • clientName_magento

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