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Embedded ERP

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Stock Management, Order Fullfilment and Purchasing within Magento !
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Overview

Embedded ERP

Overview

With Embedded ERP, transform Magento in a complete e-commerce solution to efficiently manage stocks, purchasing and order fullfilment : all this professional features are embedded in Magento admin panel, it means that there is no synchronization with another software and all features are easily available in magento menus. Moreover, our ERP is done for Magento : contrary to the other ERP, it is specialized for e-commerce processes and perfectly fits to Magento work flows.

As our solution is 100% open source, we can also provide customization to fit perfectly with your business requirements

Embedded ERP covers 4 essentials domains :

- Stock management : supports multi warehouses, inventory tracking, alert stock level, barcodes, sales history
- Purchasing : manage supply needs (backorders and prefered stock level), suppliers, purchase orders
- Order preparation : mass order fullfilment, picking, mass print, shipping labels
- Product availability, order planning : advanced product availbility message, order forecast to estimate a delivery date for customer

Installed on more than 500 Magento websites, Embedded ERP is the best ERP solution for Magento. Last, embedded ERP is also designed to support communication with logistic company and drop shipping

Stock management

Multiple warehouses, router

In Magento ERP it is possible to have multiple warehouses defined, which is useful for many reasons

- Because you have several warehouses
- Because you have stock for your physical store and stock for your website
- Because you want to import your supplier stock levels to display products in stock
- Because you want to group defective products
- Because you want to group products you loan

You can create as many warehouses as you want and it is possible to assign any warehouse to any website – many to many relationship

Another great feature is the Router. The router chooses which warehouse to take stock from based on selection defined in the advanced stock priority configuration settings. This includes : A favourite warehouse for one product, any warehouse having stock or default warehouse.... This means an order can be shipped from different places

Stock movements

Having accurate stock management is not an easy task. To help you our Embedded ERP stores every stock movement for future tracking, for example stock errors. When you ship an order, create a purchase order, deliver, or refund a product, Embedded ERP automatically creates a new stock movement. Each stock movement has a type and a description (mandatory) to clearly understand the reason why a product left or arrives in stock. You can of course manually override or create stock movement.

Sales history, alert stock level

Embedded ERP maintains sales statistics using three customisable time frames. This information is then available in all screens. From this sales history, you can create an algorithm to calculate preferred stock level and alert low stock levels based on this sales history. When a product stock level reaches the low stock alert, an order form is created.

Barcodes

Using barcodes for your products has many advantages. You can achieve accurate pick up's and accurate deliveries. ERP can manage several barcodes from one SKU, print barcode labels on a laser or thermal printers, print barcodes on picking lists and work with a hand held scanner to perform picking / deliveries / inventory operations

Purchasing

Suppliers management

First, you can manage supplier database : Each supplier has an address, email (to send purchase order request), a delivery delay, a default currency, a tax rate, a discount rate and also information about carriage free, minimum of orders etc

Product / Supplier association

Once suppliers are created, you can associate products to suppliers : it's very important to associate products to supplier as it will be a big help creating purchase order from supply needs as you'll be able to ask ERP : tell me all i have to purchase at Supplier A. ERP supports multiple supplier per product, each supplier can have a custom SKU, buy price, discount rate etc...

Supply needs

Supply needs is probably the more exciting feature about Purchasing in ERP : it contains all products you have to purchase because customer placed back orders or because product stock level has reached alert stock level. In every case, ERP display to quantities to purchase

- Minimum quantity : this is the quantity you MUST purchase to fullfill sales order
- Maximum quantity : if you have good supplier price condition, this is the ideal quantity you have to purchase to fullfill orders and issue prefered stock levels.

From the supply needs list, you can filter the list by manufacturer or supplier, read a summary to know how much you have to purchase for each supplier and easily tranform supply need in a purchase order !

Purchase orders

The finale goal for Purchase feature is managing purchase orders

You can create purchase orders from scratch or importing supply needs. Purchase orders supports multi currency, multi tax rates, landing costs, unit price for products,quantity, packaging and estimated time of delivery.

Once your purchase order is ready, you can automatically send an email to your supplier with the PO PDF

Waiting delivery, ERP has updated product availability displaying messages such as : Back in stock in 1 week

Last, you can create several purchase order delivery to increase stock level and PO progress rate.

Order preparation

Preparation state management

Our ERP software manages all your supply chain and stock levels. It knows for each order what products are in stock or reserved and what products are missing. Then, the order preparation screen displays two order lists: Full stock orders (all products are available and reserved) and stockless orders (orders where at least one product is missing). From these lists, the logistic operator can select which orders he wants to fulfil- complete orders and partial shipments.

Mass order management

Take advantage of super fast order fulfilment. Our ERP software offers an optimised process to efficiently mass fulfil orders :

- Picking list : this document summarises every products needed to prepare orders : the picking list is sorted by location / manufacturer to optimise the picking
- Mass shipment creation : with one button, you can create shipments for all selected orders
- Mass PDF print : with one button, print a merged PDF containing all invoices and packing slip
- Mass notification : at the end of the process, one button allows you to notify customers about shipping

Shipping labels

ERP has the ability to communicate with your shipping software to

- Export order information to print shipping labels
- Import tracking number to store them in orders

To be compatible with all shipping software, we have designed a wizard to easily customise import / export files. We have already implemented major carriers such as colissimo, tnt, ups, fedex ..

Misc

Organizer

This is a very useful feature enabling you to manage internal communication between your employee. The organiser software allows you to add notes on Magento objects for example :product, order, supplier or purchase order. Notes can be assigned to an employee and supports email notification. When preparing an order, a summary of all notes for selected orders, can also be printed

Handled scanner

To improve stock management, you can use a hand held scanner with ERP for barcode reading. You can use the hand held scanner to help do the following:

- Create a purchase order delivery
- Pick items on picking list
- Inventory management
- Barcode comparison

To use this awesome feature, you need a hand held barcode reader with browser and wifi support, such as Datalogic Memor

Synchronization with logistic company

If you are working with a logistic company to manage your stocks, fullfill orders and received purchase order, our External Logistic module allows to automatically synchronize Magento / Erp with your third party system. For more information go in External Logistic page

Drop shipping

Drop shipping is the ability to send order information direct to the supplier for shipping. ERP is compatible with our Drop Shipping extension that allows you to :

- Automatically import supplier stock levels in a specific warehouse
- Live display drop shippable orders
- Easily send drop ship information to your supplier- i.e.; order information, invoice, packing slip

Need more information ?

For videos, demo and user manual, go on : the dedicated website

Release Notes

ERP 2.9.1

2013-01-07 14:13:44
  • Version number: 2.9.1
  • Stability: Stable
  • Compatibility: 1.4.1.1, 1.4.2, 1.5, 1.6, 1.6.1, 1.6.2.0, 1.7, 1.9.0.0, 1.9.1.0, 1.9.2.0, 1.10, 1.11, 1.11.1, 1.12
- Affect warehouse to products without stock management (caused issue preparing orders with products without stock management)
- Display stocks summary in inventory tab in product sheet
- If you try to access to a deleted product in erp > products, a friendly error message is displayed
- Fix issue in configurable product sheet if one of the simple product is associated to several warehouses
- New option in system > configuration > advanced stock > cron to display debug information on html output
- Fix issue with missing status in system > configuration > advanced stock > valid orders > exclude status
- Replace qty column in catalog > manage products with a stock summary
- Display available qty in stock summary column
- New option in system > configuration > advanced stock > valid orders to force order validity depending of the shipping method
- New feature to print a PDF from transfer sheet
- Use zend framework to generate barcode labels : all codes are now accepted
- New feature : use a product attribute for barcode instead of the standard ERP barcde management system
- Prevent issue when cron is considering new order and saving stocks_updated (could cause issue with payment gateway feedback)
- Prevent issue when payment validated is toggled to yes after invoice is paid (could cause issue with some payment gateways)
- Warehouse affectation algorithm for order item improve, fix issues with simultaneous payment gateway feedback response
- Fix issue with invoice creation for some payment gateways when "validate payment when invoice is created" option
- Mass stock editor allows to edit shelf location, warning & ideal stock levels
- Advanced stock no rewrites cataloginventory_resource classes instead of copying files in app/code/local/Mage
- Automatically fix over reservation when stock level is decreased from mass stock editor or product sheet
- Set 0 as default value for disable supply needs in warehouse

- Refresh supply needs button removed in product "purchasse settings" tab
- Fix : update progress delivery and toggle order status with scanner delivery on PO
- Fix : PDF was not in attachment for emails send to CC
- New feature : possibility to filter supply needs by warehouse
- Fix issue with manufacturer / supplier association : didnt work if attribute was not manufacturer
- Fix : price in supplier currency was not saved from suppliers tab in erp product sheet
- Fix issue on packing (products was not displayed)
- Fix tracking title when added from order preparation screen
- Fix issue in packing screen for products without stock management

Embedded ERP is a set of magento extension to manage your stock, purchase and logistic process within magento

2009-10-31 15:34:23
  • Version number: 2.7.2
  • Stability: Stable
  • Compatibility: 1.3, 1.4, 1.4.1.1, 1.4.2, 1.5, 1.6, 1.8.0.0, 1.9.0.0, 1.9.1.0, 1.9.2.0, 1.10, 1.11
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Reviews

About the Developer

This extension was developed by and is supported by BoostMyShop

Embedded ERP 4.9 5 32 32
Excellent ERP system, perfect support! We are currently using this extension for about 3 years now. We have just upgraded the extension. The support since ever since we have become a customer. The extension works very well. However, since it is very elaborate you should take your time to get to know it. Since ERP is working with the same database as the shop does, you will have an advantage to other systems which need to connected to the webshop. Conclusion: perfect ERP system, excellent support! August 26, 2014
A Must have. Bought it twice. Magento Community not providing any serious tool to manage stocks, this extension is simply a must-have. We purchased it twice : first for our 1st Magento 1.3, and a second time once upgraded to 1.8. HUGE time saver. Serious value for money. August 7, 2014
Best Support I use 3 extensions of Boost My Shop and all of them work out of the box. Functions as described and awesome support. July 31, 2014
Scanner Use! Check First! Please check the use of expensive Datalogic scanners with this ERP extension if you want to use barcodes, it is not possible to scan en finish an order with these scanners. When you want to use a handheld barcodescanner with windowsCE installed you: - must print out the order on paper - scan ordernumber from paper pickinglist - pick your products - scan products till pickinglist is emty and then do it all again, "for second time": - move your products to another location where there is an PC met barcodescanner - scan ordernumber from paper - scan products into a PC - then finish order How difficult and expensive can you make it?? July 29, 2014
Rich with features, stable, and the support is really good I rarely write reviews but I'm so impressed with this product and the support team. Typically when a support team is this responsive it means the product needs the extra support. This one doesn't. It runs well and has a ton of intelligent features. In fact the only time I contacted support was with training questions and 1 configuration question. Each time they responded within 12 hours and both times the response corrected my issue on the first try. I'm really impressed. June 26, 2014
Excellent !Value for Money Excellent extension and Great Support . Highly Recommend it . June 12, 2014
Excellent !Value for Money Being a Developer Myself , I can easily recommend this extension .One of the best Magento based Extensions Followed by Excellent support. The support Staff is prompt , very Knowledge and highly professional to deal with all your queries and Issues. June 12, 2014
Professional and Responsive This is the best ERP solution for Magento users. The Embedded ERP product allowed us to use hand held scanners to make our fulfillment process fast. BoostMyShop did some customization for us to fit our needs. Their developers are EXCELLENT and easy to work with. Highly recommend this product. January 17, 2014
Excellent extension and great support This extension is exactly what we need. It will take some time to get used to it, but we've reduced our packing errors to 0 and there are a lot of other great features we use. We had an issue while working with third party software which imports new quantities via SQL. Within a few days of investigation, they modified the code for us and all problems have been solved. No regrets! January 10, 2014
Great Support I have been using 4 extensions of BoostMyShop and the extensions are really good, but what is excellent is there Support,just awesome. December 9, 2013
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Q&A
(8 Questions : 2 Answers)

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will this work with v1.7.2 community version ?
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HRANIL
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10 months ago
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Answer: 
Hello,

yes absolutely, ERP supports Magento :
Community : from 1.4.1.1 to 1.8
Enterprise : from 1.9

Best regards
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BoostMyShop
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10 months ago
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1 answer

Receiving

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When you receive items through a purchase order will the inventory be updated?
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Joinery_263
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9 months ago
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Customer avatar
Answer: 
Hello,

yes absolutely : when you create a delivery for a purchase order (using textbox to fill quantities OR a barcode scanner), it creates a stock movement that increases the inventory.
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BoostMyShop
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2 months, 1 week ago
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Can embedded ERP recognize and keep track of multiple item listings on ebay? For example, if we have a 3-pack of a single item we have in our catalog listed on ebay, can embedded ERP successfully recognize that as 3 items?
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bkneeds
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8 months ago
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Customer avatar
Hi Support,

We have installed the extension, but our product is not at front-end.
In admin
Top menu ERP > Products > edit product
in left side "Stock" and in Stock settings the value of "Is in stock" is display out of stock.
When I try to set "IN STOCK" , it shows the product has saved. but in dropdown it display "out of stock"

Or

Let me know solution for this problem.

Thanks
Vishal
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vishalsanwar
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6 months ago
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I want to know if someone wanted to refund an Item will the system manage refunds and update the stock levels or 'returns'? If we submit the refund button does it need to be manually processed through the merchant or can it be processed through the plugin? How do most people approach refunds?

Cheers,
Tina
by
tinaraftopoulos
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6 months ago
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Can this ERP system integrate with QuickBooks so I can keep all my financial reporting through QuickBooks?
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melissapcc
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1 year, 1 month ago
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Our client has multiple suppliers and they want to let the suppliers update status etc of the purchase order. This would require us to provide access to all the suppliers. But, would it be possible to restrict the access to their own purchase orders and to specific fields?
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Anonymous
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1 year ago
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User Guide

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Hello Team,
I was wondering if there is a training guide or video on how to use this module for my staff?
Please advise,
Moses
by
palazzo
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1 year, 5 months ago
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