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Embedded ERP

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Embedded ERP is a system of Magento extensions that assists in managing stock, purchasing and logistic.
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Overview

Embedded ERP

Overview

The Ultimate ERP Solution For Magento

BoostMyShop’s Embedded ERP is the missing piece that transforms the Magento platform into a complete e-commerce solution. Embedded ERP’s features fit perfectly with the Magento workflow and are automatically integrated into the admin panel, eliminating the need for a separate synchronization software. Additionally, Embedded ERP is designed to facilitate communication with your logistics company and can be customized by our developers to fit your unique business requirements.

As our solution is 100% open source, we can also provide customization to fit perfectly with your business requirements.

Embedded ERP features include :

- Stock management: Supports multiple warehouses, inventory tracking, stock level alerts, barcodes, and sales history.
- Purchasing: Manages supply needs (backorders and preferred stock levels), suppliers, and purchase orders.
- Order Preparation: Coordinates mass order fulfillment, pick-up, and shipping labels. - Product Availability & Order Planning: Sends email alerts to customers about product availability and order confirmations with delivery tracking information.

Installed on 2.000+ Magento-powered websites, BoostMyShop’s Embedded ERP is the #1 ERP solution for Magento online stores.

Last, embedded ERP is also designed to support communication with logistic company and drop shipping.

Stock management

Multiple Warehouses Function & Router

Embedded ERP allows you to define multiple warehouses. This is an important function if you :

- Manage multiple warehouses in different locations.
- Maintain a separate stock for your physical store(s) and online.
- Want to import supplier stock levels to display on your site
- Want to identify defective products and/or products on loan.

With this feature, you can create an unlimited number of warehouses and it is possible to assign any number of warehouses to any website you manage.

The Router is another excellent feature. It designates which warehouse distributes stock based on your selection in the advanced stock priority configuration settings. The settings include: a preferred warehouse for a specific product, any warehouse containing stock, or a default warehouse. With the Router function, orders can be shipped from different locations.

Several stock levels can be defined :

- Physical stock: the number of SKU’s in your warehouse.
- Available stock: physical stock withholding pending orders
- Preferred stock level.
- Alert for low stock levels

Stock movement

It is not easy to accurately manage stock. To assist you, our Embedded ERP stores every single stock movement so that you can track them later, in the event of inventory errors. When you ship an order, create a purchase order, deliver a product, or issue a refund, Embedded ERP automatically creates a stock movement for the transaction. Each stock movement has a type and requires a mandatory description that clearly defines the reason a product has been moved in or out of stock. You can always manually override the mandatory setting to create stock movement.

Sales History & Alert Stock Level

Embedded ERP maintains sales statistics using three customizable time frames. The information is then made available on all screens. You can create an algorithm to calculate preferred stock levels and a low-stock alert based on your sales history. When a product’s stock level reaches the low-stock alert, an order form is automatically generated.

Barcodes

The use of barcodes for your products has many advantages, including accurate and efficient pick-ups and deliveries. Embedded ERP can :

- Manage several barcodes from one SKU.
- Print barcode labels on laser or thermal printers.
- Print barcodes on pick-up lists.
- Work with a hand-held scanner to perform pick-ups, deliveries, and inventory operations.

Purchasing

Suppliers management

With Embedded ERP, you have full control over your supplier database. Each supplier is matched with :

- An email address for sending purchase order requests.
- A delivery delay.
- A default currency.
- A tax and discount rate.
- Information about shipping rates, minimum orders, etc.

Product-Supplier Association

Once your suppliers are established, you can designate different suppliers for different products. This is a key function to streamline your purchase ordering process. Embedded ERP keeps track of your supply needs and is able to tell you what products are in need from which suppliers. It allows you to associate multiple suppliers with a single product and each supplier can be categorized with a custom SKU, price, discount level, etc.

The Product-Supplier database can be filled out using a CSV import, manually, or automatically. Each time you place a new purchase order, Embedded ERP updates the database for the next use.

Supply Needs

One of the more exciting features of purchasing with Embedded ERP is the Supply Needs Function. When customers place backorders or when stock reaches the alert level, Supply Needs will automatically display the products that need to be purchased. In every scenario, the ERP will display two different purchase quantities :

- Minimum Quantity : The exact amount that is required to fulfill the sales order.
- Maximum Quantity : In the case of a good supplier price condition, the ideal purchase quantity to fulfill orders and maintain preferred stock levels.

Purchase Orders

With Embedded ERP, you can efficiently manage your purchase orders. This feature allows you to create purchase orders from scratch or by importing supply needs. The Purchase Orders function designates the following specifications :

Currency
Tax rate
Landing cost
Unit price for products
Quantity
Packaging
Estimated of delivery

Once your purchase order is ready, you can automatically send an email to your supplier with the Purchase Order PDF. While you await delivery, the ERP will update your product availability by displaying messages like, “Back in stock in 1 week!” Finally, you can create several purchase order deliveries to increase stock levels and the PO progress rate.

Order Preparation

Preparation state management

Our ERP software manages your entire supply chain and stock levels. When an order is made, the ERP knows which products are in stock or on reserve, and which are out of stock. The order preparation screen will display two different order lists :

Full Stock Orders (All products are available and reserved)
Stockless Orders (orders where at least one products is missing)

From these lists, the logistics operator can choose whether to fulfill orders when stock is complete, or to send in partial shipments.

Mass order management

Benefit from expedited order fulfillment. Embedded ERP provides an optimized process to efficiently fulfill several orders at a time.

This process involves the following procedures :

- Picking list: This document summarizes every product needed to prepare orders. The picking list is organized by location or manufacturer in order to streamline the picking procedure.
- Mass Shipment Creation: With a single button, you can create shipments for all selected orders.
- Mass PDF Print: With a single button, you can print a complete PDF containing all invoices and packing slips.
- Mass Notification: At the end of the process, a single button allows you to notify all customers about the shipment status.

Shipping labels

Embedded ERP can communicate with your shipping software to :

- Export order information to print shipping labels
- Import tracking numbers to store them in orders

To be compatible with any shipping software, we have designed a wizard that can be customized to easily import and export files.

Our users today coordinate the ERP with major shipping carriers such as UPS and FedEx, among others

Miscellaneous

A few miscellaneous advantages of Embedded ERP include the following :

Supports several operators at once
Supports shipments from several warehouses
Picking can be done using a hand-held scanner

Other possibilities

Organizer

This useful feature enables you to manage internal communication between your employees. The Organizer function allows you to add notes on Magento categories such as: Product, Order, Supplier, or Purchase Order. Notes can be assigned to a specific employee and can be emailed. When preparing an order, a summary of all notes for the selected orders can be printed.

Hand-held Scanner

To improve stock management, you can use a hand-held scanner with Embedded ERP for barcode reading. The hand-held scanner helps with the following processes :

- Creating a purchase order delivery
- Picking items on picking list
- Inventory management
- Barcode comparison

To use this excellent feature, you will need a hand-held barcode reader with a browser and Wi-Fi support, such as the Datalogic Memor.

Synchronization With Logistics Company

If you are working with a logistics company to manage your stocks, fulfill orders, and receive purchase orders, our External Logistic module allows you to synchronize Magento and Embedded ERP automatically with this third-party entity. For more information go in External Logistic page

Drop shipping

Drop shipping is the process of transferring order information to your supplier for direct shipping. Embedded ERP is compatible with our Drop Shipping extension that allows you to:

- Automatically import supplier stock levels in a specific warehouse
- Automatically display orders that can be drop-shipped
- Easily send drop-ship information to your supplier (i.e. order information, invoices, packing slips.)

Need more information ?

For videos, demo and user manual, go on : Embedded ERP website

Release Notes

ERP 2.9.1

2013-01-07 14:13:44
  • Version number: 2.9.1
  • Stability: Stable
  • Compatibility: 1.4.1.1, 1.4.2, 1.5, 1.6, 1.6.1, 1.6.2.0, 1.7, 1.9.0.0, 1.9.1.0, 1.9.2.0, 1.10, 1.11, 1.11.1, 1.12
- Affect warehouse to products without stock management (caused issue preparing orders with products without stock management)
- Display stocks summary in inventory tab in product sheet
- If you try to access to a deleted product in erp > products, a friendly error message is displayed
- Fix issue in configurable product sheet if one of the simple product is associated to several warehouses
- New option in system > configuration > advanced stock > cron to display debug information on html output
- Fix issue with missing status in system > configuration > advanced stock > valid orders > exclude status
- Replace qty column in catalog > manage products with a stock summary
- Display available qty in stock summary column
- New option in system > configuration > advanced stock > valid orders to force order validity depending of the shipping method
- New feature to print a PDF from transfer sheet
- Use zend framework to generate barcode labels : all codes are now accepted
- New feature : use a product attribute for barcode instead of the standard ERP barcde management system
- Prevent issue when cron is considering new order and saving stocks_updated (could cause issue with payment gateway feedback)
- Prevent issue when payment validated is toggled to yes after invoice is paid (could cause issue with some payment gateways)
- Warehouse affectation algorithm for order item improve, fix issues with simultaneous payment gateway feedback response
- Fix issue with invoice creation for some payment gateways when "validate payment when invoice is created" option
- Mass stock editor allows to edit shelf location, warning & ideal stock levels
- Advanced stock no rewrites cataloginventory_resource classes instead of copying files in app/code/local/Mage
- Automatically fix over reservation when stock level is decreased from mass stock editor or product sheet
- Set 0 as default value for disable supply needs in warehouse

- Refresh supply needs button removed in product "purchasse settings" tab
- Fix : update progress delivery and toggle order status with scanner delivery on PO
- Fix : PDF was not in attachment for emails send to CC
- New feature : possibility to filter supply needs by warehouse
- Fix issue with manufacturer / supplier association : didnt work if attribute was not manufacturer
- Fix : price in supplier currency was not saved from suppliers tab in erp product sheet
- Fix issue on packing (products was not displayed)
- Fix tracking title when added from order preparation screen
- Fix issue in packing screen for products without stock management

Embedded ERP is a set of magento extension to manage your stock, purchase and logistic process within magento

2009-10-31 15:34:23
  • Version number: 2.7.2
  • Stability: Stable
  • Compatibility: 1.3, 1.4, 1.4.1.1, 1.4.2, 1.5, 1.6, 1.8.0.0, 1.9.0.0, 1.9.1.0, 1.9.2.0, 1.10, 1.11
test
Reviews

About the Developer

This extension was developed by and is supported by BoostMyShop

Embedded ERP 4.4 5 43 43
Most useful extension for us We checked many ERP systems and choosed this one because it is seamisly integrated to magento. No need to use two different systems that are connected via third part module. (we did that for some years and newer go back...) Embedded ERP is not as large or versatile as many big ERP systems (like Open ERP) but it has all the features we need at the moment. Installation was not as easy as with most other extensions since this is so big system. I recommend to buy installation service from Boost my shop, since that would have been cheaper for us:) Everything went fine but installation took time. Please note that all the other extensions may not work with Embedded ERP, or better to say, you won´t need them anymore:) This exteniosn changed the way we handle our orders almost totally. It saves time every day. But best thing of Embedded ERP is Purchasing manager. It is super easy to check supply needs and make purchase orders even if catalog is large (we have over 13 000 products). User Manual is long and very easy to understand. English is not perfect, but who cares, since it is still most detailed user manual I ever seen with magento extensions. And their customer care... Wow, they gave me very detailed answers for all the questions, even offered us free extension since we got conflict with one other extenions. And they always answer promptly. Highly recommended system if you are running magento for serious bussiness! May 27, 2015
EmbeddedERP-an absolute must for any Magento developer/integrator EmbeddedERP is a must have in any Magento environment. It is well designed, comprehensive and well-behaved. There is no credible alternative for inventory and fulfillment management. Its features and support deserve a 5-star rating! May 21, 2015
Embedded ERP is a must for e-commerce shop owners Embedded ERP is a must for people that want to be serious about e-commerce and start building a striving business. Easy to install, future reach and well priced extension that cut down our work load by 20%. It takes sometimes to get used to it and make the most of all its potential but is worth wide the effort. This guys are second to none when it comes to customer service, they were to quick to get back and answer our queries. Thanks guys keep up the good work. April 23, 2015
Is it possible in your extension Hello sir I am very worry that when we create new product from catalog it goes to default warehouse . i want to set website wise default warehouse . is it possible from your extension. on Mage_CatalogInventory_Model_Stock_Item there is a function which return stockid always 1. can i return website wise stock id(using configuration). so this changes work on your extension. please help me. Thanks Regards Amar April 3, 2015
Disappointing We REALLY wanted to like this system because we invested a lot of time and money in it. It has potential however it has some serious short comings. 1. First of all, the documentation dreadful . Its obviously written by non-native English speakers. Some of the instructions are nonsensical and impossible to understand. . For a system as expensive as this they should hire a professional to proofread the documentation. 2. The tech support is frustrating. Its probably fine if you have a web developer on staff. They like to solve support problems by having you edit actual Magento PHP files. I think *THEY* should be doing that type of support not having untrained end-users doing it. This has caused problems for us more than once. After an upgrade all the file edits are lost and the process must be repeated. This is just 1 example of how the system is unrefined but there are many others. Also the tech support team is located in France and again their English is barely passable. They take their time responding to tickets. Several times they seemed to ignore our tickets until we reminded them. This could be a great system if it were refined more and had better documentation. However Embedded ERP been a HUGE source of frustration for us. We never have gotten most of the features to work correctly. For us its been a major waste of resources. I wish we never purchased this. We have given up and will be moving to a better system. March 24, 2015
A must buy! Not only has this extension helped us run our business by allowing us to control complex inventory, but the support from Boost My Shops is Awesome. March 20, 2015
Extensive Functionality and Fantastic Support This is an update to previous review in which I described some limitations I initially encountered with the extension. After speaking with the developers, they have explained to me why the extension was designed as so and offered me numerous solutions that fill my need perfectly. In addition, this extension has proved invaluable in improving the efficiency with which we prepare our orders and manage our stock. No more incorrect stock counts, overlooked orders, etc. To top it off, the support team has been exceptional with the speed and thoroughness of their response. Obviously, with an extension of this size and scope you may run into some installation issues. They will assist you throughout the whole process to make sure that everything is running as it should be. March 17, 2015
Excellent ERP system for Magento We are using Magento ERP now for about 5 years. It has been one of our best decisions. One of the reasons is that it is the only ERP system which is a Magento extension. So you don't have any problems with integrating the system. We use ERP with some other extensions from BoostMyShop like Profit Reports and RMA for our returns. Reports gives you a good understanding of margins. Using the RMA extension gives us the possibility to handle our returns and warranty issues in a breeze. The customer service and technical support of Boost are fantastic. The reply quickly and skillful. We would definitely recommend Embedded ERP! February 27, 2015
Expensive lesson We took the Embedded ERP in use during March 2014 to help us in stock management. We didn't know that the Magento Community edition could handle the stocks without this extension. We didn't need the features this extension is probably designed for: managing different stock locations. You need to choose either background task errors or index management problems. This is something that the developer - boostmyshop.com - admits. We were always replied quite fast through their ticket system, which was the best thing. Their customer service is machine-like, they are not interested in your problems. As my last message to them, I summarized them how much all these problems we have had have approximately cost and this is the reason why we have to stop using their extension. We had to manually monitor and correct the stock due to the errors and overselling products. We also spent days figuring out how to correct the background task errors. After I had defined how much time we had used and really been willing to use their extension (as could be seen from our ticket history), I kindly requested their service to uninstall the extension to ensure we don't mess up our web shop. This was their reply to my long and kind message: "By admin, January 28, 2015 2:17:30 PM CET Hello, If you want uninstall ERP, there is no a problem, we have a process to do it in our documentation. Please find here the link to uninstall ERP. Best regards" We have a web shop with an annual turnover of $200,000. We have one stock location and we believe that everything will be easier after uninstalling this extension. We cannot recommend this extension to anyone and are in awe why it has received such a good feedback. It was a strong reason why we decided to buy this extension a year ago. From now on, we'll spend much more time evaluating extensions ourselves. This experience along many other Magento Community experiences have made us think that probably using a commercial Magento version would have been a better option for us. February 18, 2015
Super service and good communication We bought this module with installation and training and we are totally excited with all the new possibilities this extension gives us. The guys behind this extension is very competent and gives good and fast feedback. You will have good value for your money, actually i think they sell it too cheap. I will give my full recommendations. Looking forward to expanding my business with the help from this extension. December 11, 2014
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Q&A
(9 Questions : 2 Answers)

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will this work with v1.7.2 community version ?
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HRANIL
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1 year, 7 months ago
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Customer avatar
Answer: 
Hello,

yes absolutely, ERP supports Magento :
Community : from 1.4.1.1 to 1.8
Enterprise : from 1.9

Best regards
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BoostMyShop
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1 year, 6 months ago
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Receiving

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When you receive items through a purchase order will the inventory be updated?
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Joinery_263
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1 year, 5 months ago
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Avatar Image Url:: http://www.magentocommerce.com/images/avatars/uploads/avatar_28029
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Answer: 
Hello,

yes absolutely : when you create a delivery for a purchase order (using textbox to fill quantities OR a barcode scanner), it creates a stock movement that increases the inventory.
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BoostMyShop
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10 months ago
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User Guide

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Customer avatar
Hello Team,
I was wondering if there is a training guide or video on how to use this module for my staff?
Please advise,
Moses
by
palazzo
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2 years, 2 months ago
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Can this ERP system integrate with QuickBooks so I can keep all my financial reporting through QuickBooks?
by
melissapcc
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1 year, 9 months ago
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Our client has multiple suppliers and they want to let the suppliers update status etc of the purchase order. This would require us to provide access to all the suppliers. But, would it be possible to restrict the access to their own purchase orders and to specific fields?
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Anonymous
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1 year, 8 months ago
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Can embedded ERP recognize and keep track of multiple item listings on ebay? For example, if we have a 3-pack of a single item we have in our catalog listed on ebay, can embedded ERP successfully recognize that as 3 items?
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bkneeds
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1 year, 5 months ago
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Customer avatar
Hi Support,

We have installed the extension, but our product is not at front-end.
In admin
Top menu ERP > Products > edit product
in left side "Stock" and in Stock settings the value of "Is in stock" is display out of stock.
When I try to set "IN STOCK" , it shows the product has saved. but in dropdown it display "out of stock"

Or

Let me know solution for this problem.

Thanks
Vishal
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vishalsanwar
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1 year, 3 months ago
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I want to know if someone wanted to refund an Item will the system manage refunds and update the stock levels or 'returns'? If we submit the refund button does it need to be manually processed through the merchant or can it be processed through the plugin? How do most people approach refunds?

Cheers,
Tina
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tinaraftopoulos
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1 year, 2 months ago
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Customer avatar
Can a product who is associated with 1 supplier have multiple purchasing options from that supplier?

For instance, 10% off if we order 50+ units. 15% off if we order 100+ units and 20% off if we order 200+ units.

So when creating a purchase order, we could see what all the discount/quantity breaks are for products.

Thanks,

Fred
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FFetter
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7 months ago
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