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Embedded ERP

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Embedded ERP is a system of Magento extensions that assists in managing stock, purchasing and logistic.
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Overview

Embedded ERP

Overview

The Ultimate ERP Solution For Magento

BoostMyShop’s Embedded ERP is the missing piece that transforms the Magento platform into a complete e-commerce solution. Embedded ERP’s features fit perfectly with the Magento workflow and are automatically integrated into the admin panel, eliminating the need for a separate synchronization software. Additionally, Embedded ERP is designed to facilitate communication with your logistics company and can be customized by our developers to fit your unique business requirements.

As our solution is 100% open source, we can also provide customization to fit perfectly with your business requirements.

Embedded ERP features include :

- Stock management: Supports multiple warehouses, inventory tracking, stock level alerts, barcodes, and sales history.
- Purchasing: Manages supply needs (backorders and preferred stock levels), suppliers, and purchase orders.
- Order Preparation: Coordinates mass order fulfillment, pick-up, and shipping labels. - Product Availability & Order Planning: Sends email alerts to customers about product availability and order confirmations with delivery tracking information.

Installed on 2.000+ Magento-powered websites, BoostMyShop’s Embedded ERP is the #1 ERP solution for Magento online stores.

Last, embedded ERP is also designed to support communication with logistic company and drop shipping.

Stock management

Multiple Warehouses Function & Router

Embedded ERP allows you to define multiple warehouses. This is an important function if you :

- Manage multiple warehouses in different locations.
- Maintain a separate stock for your physical store(s) and online.
- Want to import supplier stock levels to display on your site
- Want to identify defective products and/or products on loan.

With this feature, you can create an unlimited number of warehouses and it is possible to assign any number of warehouses to any website you manage.

The Router is another excellent feature. It designates which warehouse distributes stock based on your selection in the advanced stock priority configuration settings. The settings include: a preferred warehouse for a specific product, any warehouse containing stock, or a default warehouse. With the Router function, orders can be shipped from different locations.

Several stock levels can be defined :

- Physical stock: the number of SKU’s in your warehouse.
- Available stock: physical stock withholding pending orders
- Preferred stock level.
- Alert for low stock levels

Stock movement

It is not easy to accurately manage stock. To assist you, our Embedded ERP stores every single stock movement so that you can track them later, in the event of inventory errors. When you ship an order, create a purchase order, deliver a product, or issue a refund, Embedded ERP automatically creates a stock movement for the transaction. Each stock movement has a type and requires a mandatory description that clearly defines the reason a product has been moved in or out of stock. You can always manually override the mandatory setting to create stock movement.

Sales History & Alert Stock Level

Embedded ERP maintains sales statistics using three customizable time frames. The information is then made available on all screens. You can create an algorithm to calculate preferred stock levels and a low-stock alert based on your sales history. When a product’s stock level reaches the low-stock alert, an order form is automatically generated.

Barcodes

The use of barcodes for your products has many advantages, including accurate and efficient pick-ups and deliveries. Embedded ERP can :

- Manage several barcodes from one SKU.
- Print barcode labels on laser or thermal printers.
- Print barcodes on pick-up lists.
- Work with a hand-held scanner to perform pick-ups, deliveries, and inventory operations.

Purchasing

Suppliers management

With Embedded ERP, you have full control over your supplier database. Each supplier is matched with :

- An email address for sending purchase order requests.
- A delivery delay.
- A default currency.
- A tax and discount rate.
- Information about shipping rates, minimum orders, etc.

Product-Supplier Association

Once your suppliers are established, you can designate different suppliers for different products. This is a key function to streamline your purchase ordering process. Embedded ERP keeps track of your supply needs and is able to tell you what products are in need from which suppliers. It allows you to associate multiple suppliers with a single product and each supplier can be categorized with a custom SKU, price, discount level, etc.

The Product-Supplier database can be filled out using a CSV import, manually, or automatically. Each time you place a new purchase order, Embedded ERP updates the database for the next use.

Supply Needs

One of the more exciting features of purchasing with Embedded ERP is the Supply Needs Function. When customers place backorders or when stock reaches the alert level, Supply Needs will automatically display the products that need to be purchased. In every scenario, the ERP will display two different purchase quantities :

- Minimum Quantity : The exact amount that is required to fulfill the sales order.
- Maximum Quantity : In the case of a good supplier price condition, the ideal purchase quantity to fulfill orders and maintain preferred stock levels.

Purchase Orders

With Embedded ERP, you can efficiently manage your purchase orders. This feature allows you to create purchase orders from scratch or by importing supply needs. The Purchase Orders function designates the following specifications :

Currency
Tax rate
Landing cost
Unit price for products
Quantity
Packaging
Estimated of delivery

Once your purchase order is ready, you can automatically send an email to your supplier with the Purchase Order PDF. While you await delivery, the ERP will update your product availability by displaying messages like, “Back in stock in 1 week!” Finally, you can create several purchase order deliveries to increase stock levels and the PO progress rate.

Order Preparation

Preparation state management

Our ERP software manages your entire supply chain and stock levels. When an order is made, the ERP knows which products are in stock or on reserve, and which are out of stock. The order preparation screen will display two different order lists :

Full Stock Orders (All products are available and reserved)
Stockless Orders (orders where at least one products is missing)

From these lists, the logistics operator can choose whether to fulfill orders when stock is complete, or to send in partial shipments.

Mass order management

Benefit from expedited order fulfillment. Embedded ERP provides an optimized process to efficiently fulfill several orders at a time.

This process involves the following procedures :

- Picking list: This document summarizes every product needed to prepare orders. The picking list is organized by location or manufacturer in order to streamline the picking procedure.
- Mass Shipment Creation: With a single button, you can create shipments for all selected orders.
- Mass PDF Print: With a single button, you can print a complete PDF containing all invoices and packing slips.
- Mass Notification: At the end of the process, a single button allows you to notify all customers about the shipment status.

Shipping labels

Embedded ERP can communicate with your shipping software to :

- Export order information to print shipping labels
- Import tracking numbers to store them in orders

To be compatible with any shipping software, we have designed a wizard that can be customized to easily import and export files.

Our users today coordinate the ERP with major shipping carriers such as UPS and FedEx, among others

Miscellaneous

A few miscellaneous advantages of Embedded ERP include the following :

Supports several operators at once
Supports shipments from several warehouses
Picking can be done using a hand-held scanner

Other possibilities

Organizer

This useful feature enables you to manage internal communication between your employees. The Organizer function allows you to add notes on Magento categories such as: Product, Order, Supplier, or Purchase Order. Notes can be assigned to a specific employee and can be emailed. When preparing an order, a summary of all notes for the selected orders can be printed.

Hand-held Scanner

To improve stock management, you can use a hand-held scanner with Embedded ERP for barcode reading. The hand-held scanner helps with the following processes :

- Creating a purchase order delivery
- Picking items on picking list
- Inventory management
- Barcode comparison

To use this excellent feature, you will need a hand-held barcode reader with a browser and Wi-Fi support, such as the Datalogic Memor.

Synchronization With Logistics Company

If you are working with a logistics company to manage your stocks, fulfill orders, and receive purchase orders, our External Logistic module allows you to synchronize Magento and Embedded ERP automatically with this third-party entity. For more information go in External Logistic page

Drop shipping

Drop shipping is the process of transferring order information to your supplier for direct shipping. Embedded ERP is compatible with our Drop Shipping extension that allows you to:

- Automatically import supplier stock levels in a specific warehouse
- Automatically display orders that can be drop-shipped
- Easily send drop-ship information to your supplier (i.e. order information, invoices, packing slips.)

Need more information ?

For videos, demo and user manual, go on : Embedded ERP website

Release Notes

Embedded ERP for Magento is now available

2015-06-29 14:07:07
  • Version number: 2.9.3.4
  • Stability: Stable
  • Compatibility: 1.4, 1.4.1.1, 1.4.2, 1.5, 1.6, 1.6.1, 1.6.2.0, 1.7, 1.7.0.0, 1.7.1.0, 1.8, 1.8.0.0, 1.8.1, 1.9, 1.9.0.0, 1.9.1.0, 1.9.2.0, 1.10, 1.11, 1.11.1, 1.12, 1.13, 1.13.1, 1.14
SalesOrderPlanning :
Features :
- Create Product availability status if not exist in any call of the Product Availability Status
- Avoid blocking if too many product when refresh Product availability status 'Only Missing' and 'All' : limited to 10000 on each execution
- Improve background task message for update product availability status on product save
- Refresh product availability status if product change Stock management method

-----------------------------------------------------------------------
OrderPreparation :

Features :
- Display User comments/Organiser in order preparation and OrderComment PDF
- Enable stock management On Downlodable and Virtual product even in order prepration screen
- Sales order preparation Tab : the tab where the order is + the user that has selected the order in order prepration screen
- Global Speed optimizations on order preparation screen
- View order link open order in a new tab

Fixes :
- Prevent Empty Shipment creation if multiple click on packing button + Prevent Empty Shipment creation
- Late order screen : avoid crash when sort late renderer
- Use billing name if shipping name is not available in orer prepration screen
- Add package_count as carrier template variable
- Add PDF option to use true type font for international product name
- Fix No Shipment to download or No Invoice to download in multi warehouse or multiple user mode for 1 order
- Fix Selected Order content to ship part missing in multi warehouse or multiple user mode for 1 order
- Fix double Qty on Picking list when multiple bundle product contains the same products
- Carrier Template - Increase execution time for Import tracking file
- Picking List (mode merged) - fix text override below barcode
- Fix download of invoice and Shipmentid InvoiceID and Shipment ID include some letters
- Fix : JS Popup with carrier template selectable available in two modes (edit and new)
- avoid crash on download Document if Logo can't be read
- log exception in erp_create_shipment.log when there is a crash when creating a shipment
- Preparation PDF : Fix name position overide
- Preparation PDF : Fix Mutiple Bundle/configurable product Issue
- Packing - remove show log button
- fix crash on allreadyDisplayedProducts if display sub product option activated



-----------------------------------------------------------------------
Purchase :

Features :
- Add Import Purchase order products from a CSV file
- PO delivery Note : add shelf location
- Add possibility to unlock a purchase order
- Add PDF option to use true type font for international Supplier

Fixes :
- Fix the PO total rounding calculation : subtotal and total calculation of a PO was not absolutly exact : fix all the round are done after the calculation
- Fix currency and change rate correctly set on creating a Purchase Order from supply need
- Export product : fix SQL syntax error that make a crash on export on some magento version
- Export suppliers is now safely formatted in excel
- All PDF : avoid crash if logo is corrupted
- Purchase order PDF : wrap sku on multiple line if too long sku
- Speed Optimization the purchase order GenerateOrderNumber
- Update Installation script to ORM version fro some updates

-----------------------------------------------------------------------
Advanced Stock :

Features :
- Optimize the save time on ERP products view : save only when when necessary
- Import StockTransfer products from CSV
- Add MassStockEditor Filter by product Status (Enabled/Disabled)
- Manage Stock managed Virtual and Downloable products
- Add PDF option to use true type font for international product name
- Tab price goes to read only + fix saved special price issue from ERP 2.9.3.x previous version
- Warehouse : simplify import warehouse and add online help (+ translations)
- MassStock Editor : open link in a new tab

Fixes :
- PDF : avoid crash if logo is corrupted + log error in this case
- Add missing Deadlock protection on stock_ordered_qty change
- Credit memo - ReDispatch order on credit memo cancellation
- Fix : release qty reserved on partial order cancellation
- Fix Incorrect message in cart on some backorder cases
- Tab price : fix saved special price issue from ERP 2.9.3.x previous version
- Log exception if sales history refresh crash
- Import warehouse stock level : improve import errors messages and reliability
- Fix favorite warehouse check box + exclude from supply need save issue
- Prevent crash on refresh sales history on unique integrity constraint
- Warehouse export filename is now a .csv file


-----------------------------------------------------------------------
Healthy ERP :

Fixes :
- Compatible with PHP 5.2
- OrderNotYetConsidered : is now compatible with magento 1.4.1
- UnconsistantProductAvailibilityStatus : safer fix method
- UnconsistantProductAvailibilityStatus : avoid deleted product
- QtyDifferentSumStockMovements : returns only stock manged product
- QtyDifferentSumStockMovements : refresh stock and product availability status after fix
- QtyDifferentSumStockMovements : fix Qty based on Stock movements probe fix method
- QtyDifferentSumStockMovements : Launch stock update and reservation after fixing stock
- UnconsistantWaitingForDelivery : fix bug on deleted product
- BackgrounTask : fix bug on Cron.php link
- UnconsistantQtyOrdered : is now compatible with the logic of the option do_not_consider_invalid_orders_for_stocks in valid order option

-----------------------------------------------------------------------
Global :
- Fix data change issue when clear previously inputed data on all grids with forms
- fix potential crash on Windows installation
- Update FR translations

ERP 2.9.1

2013-01-07 14:13:44
  • Version number: 2.9.1
  • Stability: Stable
  • Compatibility: 1.4.1.1, 1.4.2, 1.5, 1.6, 1.6.1, 1.6.2.0, 1.7, 1.9.0.0, 1.9.1.0, 1.9.2.0, 1.10, 1.11, 1.11.1, 1.12
- Affect warehouse to products without stock management (caused issue preparing orders with products without stock management)
- Display stocks summary in inventory tab in product sheet
- If you try to access to a deleted product in erp > products, a friendly error message is displayed
- Fix issue in configurable product sheet if one of the simple product is associated to several warehouses
- New option in system > configuration > advanced stock > cron to display debug information on html output
- Fix issue with missing status in system > configuration > advanced stock > valid orders > exclude status
- Replace qty column in catalog > manage products with a stock summary
- Display available qty in stock summary column
- New option in system > configuration > advanced stock > valid orders to force order validity depending of the shipping method
- New feature to print a PDF from transfer sheet
- Use zend framework to generate barcode labels : all codes are now accepted
- New feature : use a product attribute for barcode instead of the standard ERP barcde management system
- Prevent issue when cron is considering new order and saving stocks_updated (could cause issue with payment gateway feedback)
- Prevent issue when payment validated is toggled to yes after invoice is paid (could cause issue with some payment gateways)
- Warehouse affectation algorithm for order item improve, fix issues with simultaneous payment gateway feedback response
- Fix issue with invoice creation for some payment gateways when "validate payment when invoice is created" option
- Mass stock editor allows to edit shelf location, warning & ideal stock levels
- Advanced stock no rewrites cataloginventory_resource classes instead of copying files in app/code/local/Mage
- Automatically fix over reservation when stock level is decreased from mass stock editor or product sheet
- Set 0 as default value for disable supply needs in warehouse

- Refresh supply needs button removed in product "purchasse settings" tab
- Fix : update progress delivery and toggle order status with scanner delivery on PO
- Fix : PDF was not in attachment for emails send to CC
- New feature : possibility to filter supply needs by warehouse
- Fix issue with manufacturer / supplier association : didnt work if attribute was not manufacturer
- Fix : price in supplier currency was not saved from suppliers tab in erp product sheet
- Fix issue on packing (products was not displayed)
- Fix tracking title when added from order preparation screen
- Fix issue in packing screen for products without stock management

Embedded ERP is a set of magento extension to manage your stock, purchase and logistic process within magento

2009-10-31 15:34:23
  • Version number: 2.7.2
  • Stability: Stable
  • Compatibility: 1.3, 1.4, 1.4.1.1, 1.4.2, 1.5, 1.6, 1.8.0.0, 1.9.0.0, 1.9.1.0, 1.9.2.0, 1.10, 1.11
test
Reviews

About the Developer

This extension was developed by and is supported by BoostMyShop

Embedded ERP 4.4 5 43 43
This extension is the backbone of our business, their is nothing close to it out there. We use to manage all of our inventory, order fulfillment, inventory forecasting, vendor purchase order creation, among others. The extension is fully integrated into Magento, no external integrations. I also have to say the support is the best, ! I highly recomend this module. These guys really know their product and know Magento in and out. This is a FIVE STAR PRODUCT with worldclass support December 5, 2012
This ladies and gentlemen is the holy grail of Magento. A fully integrated ERP system that tracks all your stock and purchasing needs, no connections to external software, no monthly fees to pay. This mod makes us money by saving us labour costs, the support is awesome and the software well written. We ship about 100 orders a day and before we used Embedded EPR our workflow was an absolute mess. 100% recommended. December 5, 2012
Great extension and very professional expert team to support it! We have installed it, customized it to our needs (at extra cost) and now use it with mobile device scanners to manage an inventory of more than 100'000 item and to dispatch sometimes more than 400 parcels a day. Great developers team as well that have a deep understanding of Magento processes. December 5, 2012
With this extension, i save 3 hours a day on the order fullfilment and purchase order creation. The installation brings a few problems on my website, due to conflict with sage payment module but the support fixed it quickly (thanks to Nicolas !) I'd recommend this extension for sure ! Boostmyshop team : is it possible to add an inventory feature ? December 5, 2012
Here are major problems we have unresolved: - stock moves to the wrong state. NOT SOLVED - raw backup-restore with db dump is not possible anymore. if you created database dump, you cant restore. Maybe MySQL bug or smth. NO RESPONSE - problems with UTF encoding NO RESPONSE - errors while importing products (solution found by us switch off indexes, finish import, refresh indexes) Guys made a huge work. Hope this solution will be stable and safe to use one day. November 13, 2012
i could not find the proper guides at erp_en.php! installation guide is not well with all the steps.. kindly help! October 22, 2012
This extension is absolute necessary if you have a large stock. Extremely good support and overall very good extension. I would recommend this the anyone who have more than 100 articles ins stock and more than 5 sales orders shipped pr day. Especially if you have rest orders with long delivery time, this is the only way to manage them. The cost is very low if you compare to what you get. 5/5 stars :) October 17, 2012
Great extension! 5/5 stars! September 20, 2012
This extension is great and the support is awesome! If you need to run your eCommerce site with all the bells and whistles of a true back office that includes logistics and fulfillment, this extension is for you! July 6, 2012
Caution !! It seems that cron is not working on your server, ERP requires cron to work properly. June 28, 2012
  • 2015-06-29T14:11:48.984-05:00
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Q&A
(9 Questions : 2 Answers)

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Avatar Image Url:: http://www.magentocommerce.com/images/avatars/uploads/avatar_27280114
Customer avatar
will this work with v1.7.2 community version ?
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HRANIL
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1 year, 8 months ago
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Avatar Image Url:: http://www.magentocommerce.com/images/avatars/uploads/avatar_28029
Customer avatar
Answer: 
Hello,

yes absolutely, ERP supports Magento :
Community : from 1.4.1.1 to 1.8
Enterprise : from 1.9

Best regards
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BoostMyShop
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1 year, 7 months ago
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Receiving

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When you receive items through a purchase order will the inventory be updated?
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Joinery_263
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1 year, 6 months ago
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Avatar Image Url:: http://www.magentocommerce.com/images/avatars/uploads/avatar_28029
Customer avatar
Answer: 
Hello,

yes absolutely : when you create a delivery for a purchase order (using textbox to fill quantities OR a barcode scanner), it creates a stock movement that increases the inventory.
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BoostMyShop
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11 months ago
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User Guide

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Customer avatar
Hello Team,
I was wondering if there is a training guide or video on how to use this module for my staff?
Please advise,
Moses
by
palazzo
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2 years, 3 months ago
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Can this ERP system integrate with QuickBooks so I can keep all my financial reporting through QuickBooks?
by
melissapcc
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1 year, 10 months ago
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Our client has multiple suppliers and they want to let the suppliers update status etc of the purchase order. This would require us to provide access to all the suppliers. But, would it be possible to restrict the access to their own purchase orders and to specific fields?
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Anonymous
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1 year, 9 months ago
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Can embedded ERP recognize and keep track of multiple item listings on ebay? For example, if we have a 3-pack of a single item we have in our catalog listed on ebay, can embedded ERP successfully recognize that as 3 items?
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bkneeds
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1 year, 6 months ago
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Customer avatar
Hi Support,

We have installed the extension, but our product is not at front-end.
In admin
Top menu ERP > Products > edit product
in left side "Stock" and in Stock settings the value of "Is in stock" is display out of stock.
When I try to set "IN STOCK" , it shows the product has saved. but in dropdown it display "out of stock"

Or

Let me know solution for this problem.

Thanks
Vishal
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vishalsanwar
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1 year, 4 months ago
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I want to know if someone wanted to refund an Item will the system manage refunds and update the stock levels or 'returns'? If we submit the refund button does it need to be manually processed through the merchant or can it be processed through the plugin? How do most people approach refunds?

Cheers,
Tina
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tinaraftopoulos
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1 year, 3 months ago
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Can a product who is associated with 1 supplier have multiple purchasing options from that supplier?

For instance, 10% off if we order 50+ units. 15% off if we order 100+ units and 20% off if we order 200+ units.

So when creating a purchase order, we could see what all the discount/quantity breaks are for products.

Thanks,

Fred
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FFetter
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8 months ago
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  • 2015-06-29T14:07:24.308-05:00
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